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3 – 10 years
Any Graduate
Trade Finance
6 ~ 15 LPA
Any Graduate
Trade Finance
6 ~ 15 LPA
Job Name – PA (Business Unit) : Authoriser – TF
Job Title : (Job Name) – Authoriser – TF
Business Unit (PA) : Operations
Team : (Sub team in the PA) WBO
Reports to (job) : Unit Head – TF
Job Purpose
Management of Trade Finance operations in the branch as per laid down process and
guidelines. Reporting deviations as per bank policy and ensure smooth and flawless
operations at all the time.
Processing of Trade Finance transactions
Voucher/Record management
System security
Job Responsibilities(JR) : 6 – 8 Areas Actionable (4-6)
Direct Recourse under Letter of Credit : Generations of Business Object report on a daily
basis. Follow up of Payment etc.
Follow up For Payment/Past Due Obligations from
Letter of Credit Opening Bank.
To ensure that tracers (Acceptance/Payment) are
properly sent.
Scrutiny of Bills.
Authorization of the bills inputted for all events.
Raising/Tracking for Exception approval.
To ensure that discrepancy message regarding
documents, if any, is properly conveyed to the
client.
Tracking of rate of interest/handling charges etc.
approvals for discounting of Bills.
In case Acceptance received has single signature,
Branch Visit Report (BVR) needs to be performed.
( instead of BVR : necessary process note to be
followed )
Monitoring SMFS Acceptance
For physical acceptance, need to arrange/check
for signature verification. ( instead of BVR :
necessary process note to be followed )
Telephonic verification of acceptance which are
received through courier/post.
Tracking of Post Due Obligation Bills.
Maintaining Margin money details.
Monitoring of General Ledger Consistency report
for the entries posted in Flexcube Corporate and
Flexcube core system. This would be redundant
after having moved into New FCUBS
Remitting Funds through RTGS/NEFT for Inland
payment
Conduct client meetings as mandated.
Refund of Interest in case of pre-poned payments
post proper check, If client claims.
To ensure proper safe keeping of documents.
Maintaining of tracker for signature verification of
banks and Bank Visit Report (BVR) expiry,
proactively get the fresh Signature Verification
and BVR done prior to expiry.
Periodic physical verification of Direct Recourse
Under Letter of Credit Outstanding Documents.
To ensure that processes are followed properly.
Ensure complete, immediate response to client
queries.
Fortnightly review of Bills booked in order to
check MIS & other details related to the
transactions booked.
Export
Collection/Discounting/Loans/Liquid
ation – Authoriser :
Generation of Outstanding Bills report from related
system (OBIEE) on weekly basis – for approval to be
taken for outstanding bill as per Board Note.
Generation of Past Due Obligation Bills report from
OBIEE system on daily basis.
Generation of Outstanding Loans Report from
OBIEE system on daily Basis
Checking of Office of Foreign Assets Control
list/Specially Designated Nationals list.
Scrutiny of Bills received for processing.
Authorisation of Bill in Flexcube Corporate system.
Checking of Country Risk as per Grid provided by
Credit and Market Risk group.
Updation of Status Holder Certificate received.
Raising/Tracking of Approval Mails sent to
business.
Monitoring of General Ledger and Deferred
account/s.
Monitoring of Converter utility and outstanding
entries in Nostro accounts.
Monitoring of disposal as per mail received from
Relationship Manager/Corporates/Service desk.
Preparation of Quality Initiative Group data on
daily/monthly basis and provide to Central
Processing Unit Trade Finance.
Meetings to be held with client/Relationship
Manager to educate them for reducing First Time
Not Right cases.
Monitoring updation of inward messages in FCC
received in inward tracker.
Half yearly Export Outstanding (XOS) reporting.
Monitoring of calculation of interest and refund of
correct amount of interest at the time of booking
and liquidation.
Updation and circulation of charges approval in
Trade Stream and amongst team members.
Liaising with RBI for cases referred to them.
FRMS check for all the bills booked
FIRC utility check for all the bills booked wherein
part funds received
EDPMS check for Shipping Bills
Fortnightly review of Bills booked in order to check
MIS & other details related to the transactions
booked.
Ensuring RBP check for ROI
Ensuring Subvention check for Interest Equalisation
Schemes
Ensuring charges are taken as per requisite
approval
Tracking of Inward Messages
Sending cases to RBI for approval.
Letter of Credit – Authoriser : Scrutinize Letter of Credit application.
Perform signature verification.
Ensure consistency of documents/clauses/details.
Check internal guidelines, FEMA regulations,
Foreign Assets Control list/Specially Designated
Nationals list, Harmonised System of
Nomenclature Code.
Check Outstanding Post Due Obligations.
Check Credit Appraisal Memo for conditions.
Check Limits in system, if available. If not available,
raise the request to concerned team i.e. Business
Banking Operations, Credit Administration
Department etc.
Raise discrepancies to customer and liaise for
resolution.
If any internal approvals are required, raise the
same to Credit/Business/Operations etc.
Follow-up for limits/internal approval/discrepancy
resolution with customer.
Authorize the Letter of Credit contract inputted in
system.
Authorize Letter of Credit in Swift.
Check if authorized Letter of Credit's have stuck in
Swift Screening and clearance of the same.
Ensuring transactions are processed within defined
TAT.
Checking of swift messages received in inward
tracker and informing/taking necessary actions.
Updating pricing/charges approval in system.
Responding to various MIS/preparing MIS.
Educating customer/Relationship Manager, to
increase First Time Right transactions.
Attending Internal Audit and responding to their
queries.
Monitoring of General Ledger/Suspense accounts.
Fortnightly review of Bills booked in order to check
MIS & other details related to the transactions
booked.
Guarantees – Authoriser : Vetting of the Bank Guarantees.
Authorisation of Bank Guarantee issuance,
Amendment, Cancellation, Invocations.
Signing of Bank Guarantee issuance, Amendment,
Tracers and other written communication.
Monitoring, tracking and conducting follow up
towards Bank Guarantee Invocation cases (both
conditional and unconditional).
Liaising and interacting with Customers,
Relationship Managers for their queries/doubts.
Conducting customer meetings as mandated.
Liaising and following up with internal depts. viz.
Credit, Credit Administration Department,
Business Banking Operations, Legal etc.
Providing complete service as per Service Level
Agreement to different Business verticals.
To clear the document deferrals so that
transactions can be processed.
Training and guidance to team members and
Relationship Manager/s.
Maintenance of Ticklers for charges
Maintenance of file for invocation & fortnightly
review of the same.
Fortnightly review of Bills booked in order to
check MIS & other details related to the
transactions booked.
System Security : To ensure there is no sharing of system passwords
in the section.
- To ensure that the process for password
handover/takeover is followed.
- To ensure timely servicing of all equipment and
testing of backup systems.
Voucher Management : To manage all vouchers and records as per laid
down guidelines.
Archive, Print and file approval mails for Referrals.
To ensure that rubber stamps are affixed as
prescribed.
Timely processing of all records in the
RMS/Archival system as per laid down guidelines.
To liaise with Record management Agency for
storage/retrieval of records.
Other Responsibilities : Error-free operations.
Clean Audits and Compliance
Team handling, grooming and motivation.
Contributing ideas and suggest process
simplifications/improvements.
Ensure and build internal control mechanism to
prevent frauds, errors.
Ensure training at regular intervals to staff at
various levels.
Investigate customer complaints and analyze,
send response and resolve the same under
intimation to seniors.
Investigate errors/lapses and inform seniors
scrupulously.
Procure relevant approvals from seniors.
Liaison with internal customers for resolution of
issues.
Maintain good liaison with all stake holders.
Take up issues relating to infrastructure, utilities,
systems.
Cost management.
Ensure smooth implementation of new systems,
enhancements, migration.
To identify/escalate cases of potential misuse of
the banking systems.
Participate in various Corporate Social
Responsibility activities of the bank.
Ensure timely handover of systems.
Maintain relevant registers and documents.
Suspense/General Ledger accounts monitoring.
Store all security documents, instruments, etc. in
FRFC under dual custody.
Ensure generation of all the relevant reports for
all the functions.
To convert customer on digital platform.
Co-ordination with external agencies, vendors,
system support teams.
Management of staff leaves, absenteeism,
replacements, exigencies.
Efficiency management.
Any other responsibilities entrusted from time to
time.
Major Stakeholders(intra team and cross functional stakeholders, who would need to be interacted with for
discharging duties)
- Customers
- Trade CPU
- Treasury
- All Business Segments (RBB, BBG, ECG, EEG, CB, CCM etc)
