Job Description

• Responsible for purchase of materials required by the company.
•    To assist the Materials Manager in the allocation of suppliers based on the vendor capacity, location etc., and the company’s requirements.
•    To survey the market and update the knowledge about new products and suppliers available in the market.
•    Assist the Materials Manager to coordinate all the operations of the team within the department.
•    Provide information on choices of items available for purchase.
• Any matter which may affect the interests of the hotel should be brought to the attention of the Management.
• To compare the quotations received and select the supplier, who suits to the company’s requirements.
• Ensure to place order with suppliers taking the lead time into consideration.
• Negotiate with supplier and evaluate the proposal when required.
• Ensure that the purchase order meets the criteria of quality, price, timeliness and reliability and also the standards of the company.
• Ensure that a copy of purchase order is sent to all the concerned departments.
•    Follow up with suppliers for efficient service and in case of late delivery of the materials ordered.
•    Ensure closure of purchase record after delivery of items.
•   Handle dispatches to other departments as required.
•   Keep track of new Legislation, Excise and Custom rules that come into force from time to time.
•   To handle day-to-day purchase activities.
•   Follow up on payment on receiving the materials.
•   Handle additional responsibilities as and when delegated by top management

•  Coordinate operations with Department Coordinators, Supervisors and othe Departmental Managers to ensure operational readiness, efficiency in resource utilization and the prompt delivery of services.