GD Goenka Kolkata–Kolkata, West Bengal

About 3 hours ago, from WhatJobs?

Job Title:

• Executive Administrator/ Personal Assistant to the CEO
• Location:
• Hybrid (Remote and

On-site)

• Travel:
• Occasional travel required with the CEO
• Job Description:
• We are seeking a highly organized and proactive Executive Administrator to provide comprehensive support to our CEO.

The ideal candidate will have a strong background in administrative functions, excellent communication skills, and the ability to manage a dynamic workload. This role demands a high level of professionalism, discretion, and the ability to handle sensitive and confidential information.

• Key Responsibilities:
• 1.
• Calendar Management:*
• Oversee the CEO’s schedule, including organizing and coordinating meetings, appointments, and travel arrangements.
• Prioritize and manage conflicting demands on the CEO’s time, ensuring efficient time management.2.
• Communication:*
• Draft, review, and manage all correspondence on behalf of the CEO, including emails, letters, and internal communications.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, maintaining clear and professional communication.
• Prepare and draft Memorandum of Understanding (MOUs) and other formal documents, ensuring accuracy and compliance.3.
• Meeting Coordination:*
• Plan, organize, and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Facilitate communication and collaboration between the CEO and other departments, clients, and external partners.4.
• Project Management:*
• Assist the CEO in managing and executing special projects, including research tasks, data analysis, and report preparation.
• Collaborate with various departments to ensure project milestones are met and objectives are achieved.5.
• Confidentiality & Discretion:*
• Handle confidential information with the utmost discretion and maintain a high level of integrity in all dealings.
• Manage sensitive matters relating to business strategy, personnel issues, and client relationships with confidentiality.6.
• Administrative Support:*
• Provide general administrative support to the CEO, including document management, filing, and maintaining accurate records.
• Assist in the preparation of presentations, reports, and other executive-level documents.7.
• Technology & Computer Skills:*
• Utilize advanced computer skills to manage the CEO’s digital files, databases, and other technological resources.
• Demonstrate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), email management systems, and other relevant software.8.
• Flexibility & Travel:*
• Be prepared to work in a hybrid environment, with the flexibility to travel with the CEO as needed for business trips, conferences, and meetings.
• Qualifications:*
• Proven experience as an Executive Assistant, Executive Administrator, or similar role, preferably supporting C-level executives.
• Excellent written and verbal communication skills in English, with a strong ability to draft professional correspondence and documents.
• Strong organizational and multitasking abilities, with an aptitude for prioritizing tasks in a fast-paced environment.
• Sound knowledge of office management systems, procedures, and advanced computer skills.
• Ability to travel as required and work flexible hours to accommodate the CEO’s schedule.
• High level of integrity, discretion, and professionalism in handling confidential information.
• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• Benefits:*
• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Dynamic and collaborative work environment.

Salary up to 18,000 per month ( based on expertise and experience)If you are a dedicated professional with a keen eye for detail and the ability to manage high-level executive support, we encourage you to apply.